When sending mail to a business located in a multi-story building, including the suite number is crucial for delivery. Here’s how to properly address the envelope:
- Recipient’s Name: Start with the contact person’s name.
- Business Name: Include the company’s full name.
- Street Address: Write the full street address.
- Suite Number: Add “Suite” or “Ste” followed by the number on the same line as the street address.
- City, State, ZIP Code: Complete the address with the city, state, and ZIP code on a single line.
Example:
John Doe
Acme Corp
123 Main Street Suite 100
Anytown, CA 91234
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Important Considerations:
- Clarity: Ensure the font is clear and legible. Avoid cursive or overly stylized fonts.
- Placement: The address should be centered on the envelope, leaving enough space around the edges.
- USPS Guidelines: The United States Postal Service (USPS) recommends using all uppercase letters and omitting punctuation. While not strictly required, following these guidelines can improve readability for automated sorting machines.
- Return Address: Don’t forget to include your return address in the upper left-hand corner of the envelope. This ensures the mail can be returned to you if it’s undeliverable.
- International Addresses: For international addresses, include the country name on the last line, written in capital letters.
Alternative Suite Number Placement:
While the preferred method is to include the suite number on the same line as the street address, there are situations where it might be necessary to place it on the line above:
- Limited Space: If the street address is very long, adding the suite number on the same line might make the address too long to fit comfortably.
- Company Preference: Some companies may have a specific format they prefer for their address. If you’re unsure, it’s best to check their website or contact them directly.
Alternative Example:
John Doe
Acme Corp
Suite 100
123 Main Street
Anytown, CA 91234
Final Thoughts:
By following these guidelines, you can ensure that your mail is delivered accurately and efficiently. Taking the time to properly address your envelopes can save time and prevent delays. Remember to double-check all information before sending your mail.
