Citing a news release (often referred to as a press release) correctly is a common requirement for academic research. When using APA Style (7th edition), it is essential to follow a specific format to ensure your references are clear and professional. Below is a guide on how to structure these citations for your reference list and in-text citations.
Table of contents
The Reference List Entry Format
To cite a news release from a website, use the following structural template:
Author, A. A. or Organization Name. (Year, Month Day). Title of the press release [Press release]. URL
Breaking Down the Components:
- Author/Organization: Identify the entity that issued the release. If an individual author is named, use their name; otherwise, list the organization.
- Title: Write the title in italics. Use sentence case for the title (capitalize only the first word of the title and proper nouns).
- Description: Include the words “[Press release]” in square brackets immediately following the title.
- URL: Provide the direct link to the press release.
Example Reference Entry:
Copenhagen Business School. (2022, July 1). New Velux Foundation grant awarded to CBS researchers [Press release]. https://www.cbs.dk/news/new-velux-foundation-grant-awarded-cbs-researchers
In-Text Citations
When referencing the news release within the body of your paper, follow the standard APA author-date format. If the release has a clear author, use that name. If it was issued by an organization, use the name of the organization.
- Parenthetical citation: (Copenhagen Business School, 2022).
- Narrative citation: According to the Copenhagen Business School (2022), the grant will support local research initiatives.
Key Tips for Accuracy
- Consistency: Always ensure that the title is in italics and that you include the specific descriptor [Press release] to help the reader identify the document type.
- Organization Names: If the author is the same as the website name, you do not need to repeat the name again in the URL section.
- Electronic Sources: Since most news releases are accessed online today, ensure your URL is active and leads directly to the specific page of the press release rather than the organization’s homepage;
- Check for Updates: APA style guidelines are updated periodically. Always verify your formatting against the latest edition of the APA Publication Manual if you are submitting work for formal review.
By following these guidelines, you ensure that your research remains credible and easy to verify for your readers. Proper citation not only avoids plagiarism but also demonstrates a high level of academic rigor and attention to detail in your work.
